Knowledge Management Overview
Knowledge Management plays an important role in any organization.
The goal of Knowledge Management is to capture, curate and share knowledge, and make it available to the right person at the right time. This knowledge can be accessed via the web, via the Dekstop edtion, or by being attached to an outgoing email.
A knowledge base article is basically a document that you create (or import from external sources) that captures corporate information that is useful in resolving problems, incidents, or just as a reference about any topic. A knowledge base article in HelpMaster contains a text field that stores this information as either plain text, or HTML, and is then classified by various codes and meta data such as:
- An article ID for easy reference
- A title for the article
- A short summary of the article
- The details of the article
- Keywords to make searching fast and easy
- The issue it applies to using the same issues as jobs for cross-referencing
- Other similar, or linked Knowledge Base articles
- A general classification category to help define context
- A rating system to monitor the article’s performance
- The dates the article was created and last modified
Icons used throughout HelpMaster
Knowledge base articles can be linked to one another to give the reader a greater base to work with. See Creating a new Knowledge Base Article.
How the knowledge base is used by HelpMaster
Once a knowledge base article is created, it can be used throughout HelpMaster in the following ways:
- Published to the web portal for client self-service and reference
- Viewed via the HelpMaster Desktop edition
- Linked to Job Templates
- Linked to Email Templates
- Automatically sent to users based on an incoming email (Using the Email Manager)
The Web Portal (Publish knowledge articles for self-service)
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