Change Management Overview

Change Management Overview

IT Systems and business processes are becoming more complex, and more inter-connected than ever before.  This is why it is important to manage the changes to such systems.  Maintain optimum up-time and service availability to your clients by ensuring that any changes to any systems, services or infrastructure is handled in a controlled and calculated fashion.

Change Management is the discipline that allows you to plan, track, approve, schedule, implement and review your changes in the best possible way in order to provide the best outcome for the business and all concerned.

Every organization implements change management differently in order to suit their particular needs, however, there are a few general concepts that are widespread.

Benefits of Change Management

Benefits of effective change management include:

  • Avoid system outages and down-time
  • Ensure the continuity and available of services and systems
  • Improve communication between stakeholders of systems
  • Document system changes
  • Get proper approval before any change is performed
  • A better understanding of the relationship between corporate assets, systems, people and services

Types of change

Standard change

A standard change is a well known, well defined change with known low-risk which is often pre-approved - that is, it doesn’t require a formal approval process in order to be implemented.

Normal change

A change that arises out of necessity - often from the detection of a problem, or point of failure in a system.  May require approval to implement.

Emergency change

A change that arises when an unexpected matter arises that requires urgent documentation, approval and implementation.  Examples include a sudden breakdown in vital infrastructure, a security threat, virus outbreak, or similar time-critical event that needs to be rectified quickly, or unexpectedly.

Security and Access to Change Management Features

The Change Management functionality within HelpMaster is governed via a security/access model, similar to other features.  This allows organizations to control who has access to the Change Management functionality.

Enable/Disable the entire feature

At a global level, the entire Change Management feature can be turned off withing HelpMaster.   Doing so will remove all references the Change Management, including menus, buttons, queues etc.

To enable/disable the entire Change Management feature, use the Administration menu > System Administration button > General tab, and check/uncheck the Change Management option in the Features group box.

Administer Change Management security

Use the Application Security Roles to adjust Change Management access.

See Also

Change Request Life-cycle

Change Management Models and Best Practice

Change Request Templates

Creating a new change request

Approval Process

Workflow Approvals (Different from Change Request Approval)

Security and Access

System Administration

Application Security Roles